Privacy policy

Privacy Policy for EJOT Sormat Oy 

Thank you for your interest in EJOT Sormat Oy and its products and services. This Privacy Policy explains how we process your personal data when you use our websites sormat.com.

1. Data Controller EJOT Sormat Oy Business ID: 1707723-1 Vähäkorventie 10 21250 Masku Finland Tel. +358 20 794 0200

2. Contact Person Regarding Data Protection
Marketing Manager
Erkka Nevala
Email: infoFI@ejot.com
Tel. +358 20 794 0200

3. Purpose and Legal Basis for Processing Personal Data We process your personal data for the following purposes:

  • Customer Relationship Management: We use the information you provide to answer your inquiries, offer our services and products, and manage our customer relationship. The legal basis for this processing is the performance of a contract or taking steps prior to entering into a contract at your request.
  • Marketing: We may send you marketing communications, newsletters, and offers if you have given your consent. You can withdraw your consent at any time. The legal basis for this processing is your consent.
  • Website Development: We use data to analyze and develop the functionality of our websites. The legal basis for this processing is our legitimate interest in improving the website user experience.

4. Personal Data Processed We process the following categories of personal data:

  • Name
  • Position within the company
  • Email address
  • Phone number
  • Company name and contact details
  • Language preference
  • Information regarding participation in marketing activities

5. Data Sources We primarily collect personal data directly from you, for example, when you fill out a form on our websites or contact us. We may also collect information from public sources, such as company registers.

6. Disclosure of Data We may disclose personal data to our trusted subcontractors who assist us, for example, in marketing or customer service. We have entered into agreements with our subcontractors to ensure the protection of personal data. We do not disclose your data to third parties for their marketing purposes without your explicit consent.

7. Transfer of Data Outside the EU/EEA We do not transfer your personal data outside the European Union (EU) or the European Economic Area (EEA).

8. Data Retention Period We retain your personal data only for as long as necessary to fulfill the purposes described above, unless a longer retention period is required or permitted by law.   

9. Data Subject Rights You have the following rights regarding your personal data:

  • Right of access: You have the right to access the personal data we hold about you.
  • Right to rectification: You have the right to request the correction of inaccurate personal data.   
  • Right to erasure ('right to be forgotten'): In certain circumstances, you have the right to request the deletion of your personal data.   
  • Right to restriction of processing: You have the right to request the restriction of processing of your personal data in certain situations.   
  • Right to object: You have the right to object to the processing of your personal data in certain circumstances, including for direct marketing purposes.   
  • Right to data portability: You have the right to receive your personal data in a structured, commonly used, machine-readable format and have the right to transmit those data to another controller.   
  • Right to withdraw consent: If the processing is based on your consent, you have the right to withdraw that consent at any time.   
  • Right to lodge a complaint: You have the right to lodge a complaint with the competent supervisory authority (in Finland, the Data Protection Ombudsman) if you believe that the processing of your personal data infringes data protection laws.   

10. Data Security We have implemented appropriate technical and organizational security measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction.  

11. Changes to this Privacy Policy We reserve the right to modify this Privacy Policy. The up-to-date version will always be available on our websites.